Make Sure the Press Can See and Hear Your Next Major Announcement!
With decades of experience, Francis Audio-Visual has the expertise to set up and run the AV portion of your press event.
Types of Press Events Francis AV Can Assist With
Major Annoucements
Groundbreaking Ceremonies
Ribbon Cutting Ceremonies
Brand Awareness Events
For a Successful Outdoor Event, Consider:
- The weather
- Ambient noise from traffic, construction machinery, nearby airport, fire department, etc.
- Electrical service, so media techs can plug their equipment in rather than risk running on batteries
- Internet Service either via building wifi or hotspot
- Seating - normally theater-style, rows of chairs or standing
For your next Media Event, invest in an AV Technician. It will be money well spent.
There is a lot to take care of! Last-minute speech changes, greeting guests, caterers, missing guest speakers, etc.
You don't need to worry about making the technology work, too -- especially if you are a rookie or are using volunteers. Have Francis Audio-Visual handle the technology for you.
Audio-Visual Requirements for Press or Media Events
Make sure you provide media people with the right stuff to make their job as easy as possible. Things like:
PA System
Good, intelligible PA sound is always a basic requirement. Anticipating ambient noise issues ahead of time is very important. The noise from construction machinery, traffic, airplanes or sirens can interfere with your event -- usually at the worst possible time!
Get a PA system appropriate for the size of the group and to overcome that local ambient noise problems, which are more common than may you think
Press Box
Also known as "Mult-Box" or Audio Distribution Box. This allows the media staff to plug in their cameras, recorders and other equipment.
Camera Risers
If it’s a large event, and the media will be at the rear of the guest seating, Camera Risers are a good idea. This helps the camera people can get their cameras above the audience for a clear view of the podium or stage.
Podium
A podium gives an event a more professional appearance. It helps speakers both feel "grounded" in their position, and gives them a place to place their notes.
A podium is also a great place to fasten your logo for the cameras to see.
Francis Audio-Visual has a variety of podiums. Depending on your package, we offer free logo creation on a foam core board that is attached with velcro to the front of the podium, providing great free advertising and branding opportunity.
Video Displays
Showing a video at a press event can be a good idea and be very effective if used properly.
Keep in mind:
- TVs cannot be seen in direct sunlight
- TVs do marginally well in tents depending on the amount of daylight and the type of content being shown
- Video projection does not work outdoors in daylight. A super bright projector in the evening or on a cloudy day may be okay.
Additional Considerations for a Professional Press Event
Lighting
If in a tent or even on a factory floor, lobby or cafeteria, if it’s a cloudy day, your guest speakers will be easier to see by the audience and the media cameras by adding a little front lighting. The Media will thank you.
Stage
If you’re expecting a medium to large group of people, get the speakers up high enough so they can be easily seen by the press and guests.
Backdrop
For aesthetics and to improve the quality of the video being recorded, Francis AV can provide a
neutral-color backdrop curtain or drape. A "Step & Repeat" backdrop showcases your logo. Available at office supply stores or online.
Microphones
For true press or news conference or a panel discussion, you may want multiple tabletop microphones so each person seated at the head table can be heard and recorded.
Get the Full Benefit from Your Event
You are going to the time and expense to hold your media event, why not get more benefits from it!
Press and Media Event AV Packages
Indoor/Outdoor Small Group PA System Package (10 - 50 people)
Great for small, indoor space with good acoustics.
Good for important announcements, room or wing openings, new product unveilings, statue or artwork unveilings, etc.
Requires a 110-volt power source.
Highlights
- 10-inch powered speaker on stand
- Wireless microphone
- Floor Podium with Gooseneck
- Electrical cabling as needed
Build-A-Package Add-ons
- Show Technician – Leave the AV responsibility to us
- Microphone Mixer – Basic 4-channel Microphone Mixer needed if there is more than one microphone, music playback or if Press Box is used
- Direct Box - For phone or laptop connection for walk-in or background music playlist
- Press Box – So the Media can connect their recording devices and get a clean audio recording
- Additional Speaker - For high ambient noise, soft-spoken presenters, or larger groups
- Battery-Powered Single Speaker PA System – For when there is no 110-volt power source nearby (substitutes for AC-only powered speaker)
- Additional Wireless Microphone – Choice of handheld, lapel clip-on or head-worn
- Podium Riser - One-foot-tall x 4-foot x 4-foot to elevate podium for larger groups
- Presenter’s Step-up Box – To elevate “height-challenged” presenters
- Large TV - On a tall floor stand to get screen to eye-level for people standing or sitting (please specify). For video playback, walk-in information video, etc. Does not work outdoors in daylight.
- DVD Player - Professional model, with auto-repeat
- Laptop Computer – For content playback
- Pipe & Drape Backdrop - To give your presentation and presenter a more professional look. Available in navy blue, neutral grey or beige.
- Movable “Unveiling” Drape – This movable drape is on wheels and can easily be wheeled out of the way for unveiling of a new product, statue, sculpture or artwork. Up to 10 feet high x 10 feet wide. Available in navy blue only
- Subject Lighting Package – Pair of lights on tall stands to illuminate person speaking or object
- Single Camera Video Recording Package – Includes single professional video camera recording on SD card
- Audio-Only Record Package – Includes Zoom Audio Recorder, SD Card
- Video Record Package Add-ons
- Livestreaming Package Add-ons - To get the word out to media people who cannot be there in person. Includes remotely controlled camera, camera control unit, video switcher, i7 laptop computer with hotspot, single video light on stand.
- Zoom Technician - Half-day rate (note - if you are getting a Recording Package, this can be the same person).
- Image Magnification aka “IMAG” – If you’re expecting a large group and want your guest speakers to be seen clearly even at the back of the room, consider IMAG.
Indoor Media Event PA SystemPackage
Medium Group (50 - 100 people)
Great package when you expect a larger audience (50-100 people), especially if you are outdoors or in a tent. Includes a bigger, better PA system and additional wireless microphone for additional commentary.
For packages over $500 we include a free logo sign that attaches to the front of the podium (see pictures above).
Highlights
- JBL 2-speaker PA system
- Wireless handheld microphone with floor stand
- Wireless "guest" microphone for second person, singer, backup
- Wired backup microphone
- Floor Podium with Gooseneck
- Electrical cabling as needed
Build-A-Package Add-ons
- Show Technician – Leave the AV responsibility to us
- Microphone Mixer – Basic 4-channel Microphone Mixer needed if there is more than one microphone, music playback or if Press Box is used
- Direct Box - For phone or laptop connection for walk-in or background music playlist
- Press Box – So the Media can connect their recording devices and get a clean audio recording
- Additional Speaker - For high ambient noise, soft-spoken presenters, or larger groups
- Additional Wireless Microphone – Choice of handheld, lapel clip-on or head-worn
- Podium Riser - One-foot-tall x 4-foot x 4-foot to elevate podium for larger groups
- Carpeted Skirted Stage with Steps - 8-foot deep x 12-foot wide, adjustable 12 - 24 inches in height
- Presenter’s Step-up Box – To elevate “height-challenged” presenters
- Large TV - Great for displaying your logo, branding, video playback, new product information, walk-in video. On a tall floor stand to get screen to eye-level for people standing or sitting (please specify). TV can also be in portrait for displaying your logo or video.
- DVD Player - Professional model, with auto-repeat
- Laptop Computer – For content playback
- Pipe & Drape Backdrop - To give your presentation and presenter a more professional look. Available in navy blue, neutral grey or beige.
- Movable “Unveiling” Drape – This movable drape is on wheels and can easily be wheeled out of the way for unveiling of a new product, statue, sculpture or artwork. Up to 10 feet high x 10 feet wide. Available in navy blue only
- Subject Lighting Package – Pair of lights on tall stands to illuminate person speaking or object
- Single Camera Video Recording Package – Includes single professional video camera recording on SD card
- Audio-Only Record Package – Includes Zoom Audio Recorder, SD Card
- Video Record Package Add-ons
- Livestreaming Package Add-ons - To get the word out to media people who cannot be there in person. Includes remotely controlled camera, camera control unit, video switcher, i7 laptop computer with hotspot, single video light on stand.
- Zoom Technician - Half-day rate (note - if you are getting a Recording Package, this can be the same person).
- Image Magnification aka “IMAG” – If you’re expecting a large group and want your guest speakers to be seen clearly even at the back of the room, consider IMAG.
"The Works" Package
(100+ people)
For that major corporate Media Event that spares no expense in getting the word out on your major announcement. This type of event has been in planning for a long time, usually easily 100+ people in attendance. Often there is a stage with several guest speakers, dignitaries, CEOs, etc. If by chance you are on a restricted budget, make sure the audio is pristine. Definite need for site visit well ahead of time.
Highlights
- JBL 2-speaker PA system with Digital Mixer
- Podium with Gooseneck and your front logo signage
- Wireless gooseneck/removeable microphone from main podium
- Press Box – To provide clean audio for the media technicians
- Media Riser – For media camera people at the rear of audience
- Livestreaming/Video Record Package, includes technician
- Assistant Show Technician
- Black Magic SD Card Video Recorders (2)
- 65-inch TV with Tall Stand
- Video Lighting Kit – For illuminating podium and stage
Build-A-Package Add-ons
- Sound Technician – Leave the microphone responsibility to us
- Direct Box - For phone or laptop connection for walk-in or background music playlist
- Additional Speakers - For high ambient noise, soft-spoken presenters, or larger groups
- Additional Wireless Microphone – Choice of handheld, lapel clip-on or head-worn
- Podium Riser - One-foot-tall x 4-foot x 4-foot to elevate podium for larger groups
- Carpeted Skirted Stage with Steps - When you have multiple guest speakers, they need somewhere to sit, separate from the general seating. 8-foot deep x 16-foot wide, adjustable 12 - 24 inches in height
- Presenter’s Step-up Box – To elevate “height-challenged” presenters
- Additional Large TV - When you need a second TV at your main entrance to get your message out. Great for displaying your logo, branding, video playback, new product information, walk-in video. On a tall floor stand to get screen to eye-level for people standing or sitting (please specify). TV can also be in portrait for displaying your logo or video.
- DVD Player - Professional model, with auto-repeat
- Laptop Computer – For content playback
- Pipe & Drape Backdrop - To give your presentation and presenter a more professional look. Available in navy blue, neutral grey or beige.
- Movable “Unveiling” Drape – This movable drape is on wheels and can easily be wheeled out of the way for unveiling of a new product, statue, sculpture or artwork. Up to 10 feet high x 10 feet wide. Available in navy blue only
- Subject Lighting Package – Pair of LED lights on tall stands to illuminate person speaking or object
IMAG is a GREAT ADDITION to many of our packages.
Record Your Event!
Many events deserve to be recorded! You can do it with our equipment, and we can help if needed! Get your high-quality content on an SD card!
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